Collaboration often breaks down when documents are emailed back and forth, creating version confusion and scattered feedback. Adobe Acrobat Studio solves this problem with PDF Spaces—a shared environment where teams can review, comment, and work together on the same PDF in real time.
In this article, we’ll explain exactly how sharing works in PDF Spaces, step by step.
What Are PDF Spaces?
PDF Spaces are secure, cloud-based workspaces in Acrobat Studio that allow multiple people to:
- Access and review the same PDF simultaneously.
- Leave highlights, sticky notes, and annotations.
- Track updates and approvals in one place.
- Use AI tools to summarize, highlight, or extract action points.
Instead of juggling multiple versions, PDF Spaces ensure everyone works from a single, up-to-date file.
Step-by-Step: Sharing a PDF in PDF Spaces
1. Create a PDF Space
- Open your PDF in Acrobat Studio.
- Go to File > New PDF Space.
- Upload your document and give the Space a clear name (e.g., “Q2 Budget Review”).
2. Invite Collaborators
- Click Invite and enter the email addresses of people you want to share with.
- Assign roles:
- Viewer – Can read the document only.
- Commenter – Can add highlights and notes.
- Editor – Can make changes and apply approvals.
3. Set Permissions
- Decide if collaborators can download, print, or only view the document.
- Add expiration dates to limit access after a project ends.
4. Share the Link
- Acrobat Studio generates a secure link to the PDF Space.
- Send it by email, chat, or project management tool.
- Collaborators simply click the link to join—no need for endless attachments.
5. Collaborate in Real Time
Inside the PDF Space, collaborators can:
- Highlight important sections.
- Add sticky notes or threaded comments.
- Check off approvals with visible checkmarks.
- Use AI tools to highlight deadlines, summarize sections, or suggest action items.
6. Track Changes and Close the Space
- Acrobat Studio records all feedback with timestamps.
- Export a summary of annotations and approvals when the review is complete.
- Close the PDF Space when no longer needed to secure the file.
Pro Tips for Sharing in PDF Spaces
- Use color coding for highlights (e.g., yellow for questions, green for approvals).
- Leverage AI to create meeting-ready summaries of feedback.
- Enable notifications so you know when collaborators add comments.
- Archive completed Spaces to keep compliance records.
Key Takeaway
Sharing in PDF Spaces is simple and secure. Instead of dealing with email attachments and multiple versions, you can collaborate with your team in one shared environment—with AI making the process faster and smarter.
Try Acrobat Studio Free
Experience seamless collaboration with PDF Spaces. Start your free trial of Adobe Acrobat Studio and see how easy document sharing can be.
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